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SB-272, CALIFORNIA PUBLIC RECORDS ACT: LOCAL AGENCIES: INVENTORY

SB 272 requires local agencies, except a local education agency, to create catalogs of all enterprise systems that store information about the public, and to post this catalog on the local agency’s Internet websites, if they have a website. If they do not have a website, they are required to publish the catalog in a way that can be provided to anyone who asks. This law applies to all California special districts, cities and counties.

WHAT IS COVERED BY SB 272?

Section 6270.5 defines an enterprise system as a software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses that is: 

  1. a multi-departmental system or system that contains information collected about the public and
  2. a system of record

A system of record means a system that serves as an original source of data within an agency. 

SB 272 requires local agencies to create a catalog of multi-departmental systems or systems containing information about the public that store original records and post the catalog on their agency website.

WHAT IS REQUIRED:

The catalog shall disclose a list of the enterprise systems utilized by the agency and, for each system, shall also disclose all of the following:

WHAT IS EXCLUDED:

Enterprise systems shall not include any of the following:

Full text of SB 272 bill:

https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201520160SB272

WSID Enterprise System Catalog:

Link to our Current Catalog